How to Convert a PowerPoint Presentation Into an Animoto Video

Most people know how to create a PowerPoint presentation, but many don’t realize that the same presentation can easily be converted into an Animoto video, which can be posted on YouTube and used as a source of video marketing. The following information will identify how this is easily accomplished.

When creating a PowerPoint file I would recommend keeping it small and concise (no more than 12 slides) and ensure your font is fairly large so that it is easily read when the video is being watched. Once you have finished your PowerPoint, save it as a.ppt file (nothing special here–just need to have a copy of it on your computer).

What we are going to do now is to save each slide of our PowerPoint as an image–the easy way. Create a folder on your desktop where your images can be saved. Open your PowerPoint file and then go to File>Save As>Other Formats or in the File>Save As dialog box choose GIF Graphics Interchange Format (*.gif).

Note: Make sure you are saving the *.gifs into the folder created earlier.

Click the Save button in PowerPoint and the images will be saved inside the folder that you created–you will now have 10-12 images saved.

If you haven’t already, create a free account on Animoto. Choose to create a video on Animoto, select a free background. A preview of the background will display. Click the link that says, “make a 30-second video for free.” You only need a free video to use, but you can pay if you would like a longer video.

The video interface will display. Click the Upload Images button and point it to the folder where you saved your PowerPoint *.gif images. You may need to adjust the arrangement of your images in Animoto–you can even add slides, if necessary. Select or upload the music for your video.

Click the Finalize button and you will be given the opportunity to enter information about your video.This is where you can enter SEO terms and other variables to help your video to be used for video marketing. Once finished click the Create Video button. Once the video has been created you can choose to export the video to YouTube. Once in YouTube you can add additional information useful for SEO and video marketing.

All in all, this process takes 5 minutes or less, but is very effective. For help with this or for more information, please feel free to visit our website or send us an email.

7 PowerPoint Presentation Bloopers

Microsoft PowerPoint is the software of choice for many when it comes to making a presentation before students, employees, project team members and the like. As with other similar presentation packages, it offers many useful features and functions. The downside is that in all too many presentations, the technology takes centre stage, shunting the presenter to the role of supporting act. We have all witnessed presentations that seemed designed to help us catch up on our sleep and others that were a whirlwind, “full of sound and fury, signifying nothing”.

Over the years of witnessing hundreds of presentations, I have seen my fair share of yawn promoters and storms in teacups. As a professional trainer, I thought: Why not condense the most common errors that I have seen and draw some useful lessons from which we can all benefit? Here are my top seven PowerPoint annoyances and what we can learn from each of these to improve our own performance.

1. Not telling the participants the purpose of the session

You know the kind of presentation I am talking about. From one slide to the next, you have little to no idea of where the presentation is going. You wonder whether you should even have turned up. Eliminate the guessing game by letting your audience know up front the purpose of your session and how you plan to achieve it.

2. Overdosing participants with information

Novice presenters often suffer the illusion that some content is good, so more is better. With this mindset, these presenters cram as much as possible onto each slide, filling it with font sizes as small as 10 point. Help your participants avoid eye strain and to stay interested by using plenty of white space and font sizes large enough to read from the back row. Add to your slides tables, charts and other graphics that will aid understanding your message.

3. Avoiding personal interaction with the audience

Some presenters display discomfort in revealing their personalities. They hide with their backs turned toward the audience, reading each word on each slide, and avoid eye contact by burying themselves in their notes. Hearing the presenter’s words and reading them at the same time not only slows down learning, it robs the presentation of the presenter’s personality. Participants are yearning to engage with the speaker and not be simply read to. So, take time to turn off your slide show and put down your notes to make a connection with your audience. Use plenty of eye contact and generate interest with your voice and body language.

4. Showing as many slides as possible

In an effort to get through volumes of material, inexperienced presenters try to break records for showing the most number of slides in the shortest possible time. As time starts to run out, the pace of the presentation increases until each slide seems to be but a blur. To avoid giving your participants a headache, allow about five minutes per slide. If time gets short, eliminate the least important slides.

5. Distributing copies of the slides before the session

You may think it a bonus if the presenter hands you a copy of their presentation before it starts. In fact, listening to the presentation whilst trying to follow the sequence in your handout only impedes your understanding. Avoid handing out copies of the slides until after the presentation. Giving participants pen and paper before the session starts will be of more use to them as they write notes in their own words.

6. Neglecting giving out support materials

Effective slides contain the key messages only, with the presenter filling in the detail. Presenters that only handout a copy of the slides may leave many participants bewildered some days or weeks later as they try to remember what each bulleted point meant. At the appropriate time during the presentation, hand out supporting materials that will allow participants to use the information you presented after they leave. You could distribute bibliographies, instructions or diagrams, for example.

7. Using a mishmash of slide transition effects

The technology so enamors some presenters that they feel you will be a better person through experiencing every “wow” effect in the package. You find yourself reaching for the motion sickness tablets after you’ve seen the slides crash, slide, twirl, dissolve … Help your participants stay focused on the message by using just one or two slide transition effects. Remember, your audience came to see and hear you and not a special effects show.

How many bloopers did you recognize? How many have you committed? Now choose the one or two worst bloopers that you have done and commit to eradicating those in your next presentation. Once you are satisfied that you have those licked, select the next one or two practices to improve upon. Ask your participants how you are doing. In time, by focusing on your key areas for improvement, you will be regarded as a PowerPoint master.

How to Produce an Impressive PowerPoint Presentation

Here are the top 10 tips for creating an effective PowerPoint report that will impress your clients

  1. Only tell your clients what they need to hear. The most important thing to keep in mind when constructing a PowerPoint presentation is that you must only tell your clients what they need to know – not everything you learned while completing the report. Clients are busy and stressed like everyone else, and only want to hear the key messages that address the solution
  2. Clear structure. Every PowerPoint should contain the following slides:

    • The Cover Page
    • The Disclaimer Page
    • The Contents Page and Section Dividers
    • An Executive Summary
    • Content Slides
  3. Clear headlines for each slide. The headline should form a link between the message on the previous slide and the message on the next page. Headlines must add value and answer a client’s “so what” question. Your headline should also make sense, and should help the page to stand-alone. In other words, if someone found just that one slide, it should make sense to him or her without seeing any of the other slides. The headline should only be one sentence long.
  4. One message per page. All slides should be page-numbered except for the contents page and the section dividers. Each slide should communicate only one message. Use bullets to communicate either quotes or facts. You can use an appendix for more in-depth information that you wish to share with your client.
  5. Kickers. You may wish to add something to your slide called a “kicker.” Kickers are added to a PowerPoint presentation to add clarification, summarization, or implications of any information that has been presented.
  6. Clear language. When creating an effective PowerPoint, you will use bullet points and sub-bullets, not full sentences. Sequential text should contain parallel text, and your style should feature active voice rather than passive voice i.e. the noun and the verb should come at the beginning of the sentence. Make sure you are specific use only the words that need to be used, and refer to the company as “it” not “they.” Do not use contractions.
  7. Large font. Your font should never go under 10 points when constructing a PowerPoint for presentation.
  8. Clear sourcing of data.When using notes or sources, you will need to refer to notes with letters and sources should be identified with numbers. The notes and sources list will come underneath the data. Anytime two data sets are on one page, put all sources and notes at the bottom of the page.
  9. Evidence based opinions. If any opinions are included in the presentation, they need to be tightly linked to evidence supporting the statement. There is no place in your presentation for bold assumptions or conjectures.
  10. White space. Finally, make sure that you leave white space in your presentation. If you don’t have white space, you have put entirely too much into your presentation. If this is the case for you, delete the information until you have only the necessary components to communicate the main ideas to your client. You can put the rest in the document’s appendix.